Aside from a businesses' products and staff, it's most valuable asset is company data. Whether it's important information regarding policies and procedures, or confidential client documents, protecting a businesses' data is an absolute must in 2017. Typically, the more documents, software programs and systems a company has in place, the more imperative it becomes to have a backup plan and a strategy on how to protect important info.
Getting Started with Data Storage
There are numerous ways to back up your company's information; from internal systems like hard drives, to the cloud. When it comes to researching how to store your company's data, it can be overwhelming. Ultimately, it's important to have a game plan for not only storing your data, but also for protecting against hackers, system malfunctions and other unforeseen circumstances. "In an environment where both human and technical errors are unavoidable, IT leaders must guard their infrastructure with a solid backup and recovery plan that is tailored to their business." (www.itworldcanada.com)
To get started, first evaluate your business' data needs. Consider the following questions to begin:
- What types of data does your business rely on? Consider breaking down your needs by internal data requirements and (external) client data needs.
- Which company processes produce data? Who currently manages each process?
- Is old data currently stored? How far back does data storage span?
- Is duplicate data being stored? If so, through which company systems?
- How often does the staff need to access company data? How do they typically need to access it?
- How long could your company run without access to company data? This will help you understand which systems are imperative to get backed-up immediately.
- If your client's data was in jeopardy, how long could they run without it? How would that affect your business relationship with them?
What is the Cloud and Why Does Your Business Need It?
According to PC Magazine, "in the simplest terms, cloud computing means storing and accessing data and programs over the Internet instead of your computer's hard drive." Think of the cloud as a synonym for the Internet. The cloud isn't one specific storage facility located somewhere, or one large network online, instead, it refers to the storage of your data online within various systems or applications.
Maine Technology Group offers several cloud-bases services, which allow us to store, protect and help you manage various forms of company data for you. Think of it as the more convenient and protected way to take all the information from the dusty hard drives in your company's closets and place it in an easy-to-access and hacker-proof network. We're committed to finding the right solution for your business, whether that's DaaS, HaaS, the cloud or another one of our services. In fact, we provide our clients with more than 40 Cloud solution options. We've vetted the top suppliers for each technology, and we understand their strengths and weaknesses in each category.
Benefits to Using the Cloud
Among the top benefits of using cloud-based storage for your data:
- Avoid using old hard drives that may fail or become corrupt in your office space.
- Easily access your information with the click of a mouse, when and where you want it.
- Information will remain organized (i.e. not lost across multiple company computers).
- Limit access for certain information to different employees, and grant login and specific access to various team members when working collaboratively.
- Information will stay safe and out of the hands of online hackers.
- Access to file-version history is now easier than ever.
- Pay for the amount of storage you need as your business grows, without getting stuck with unnecessary systems and hard drives.
Before committing to a data storage system, thoroughly review your company's data storage needs. Additionally, it's important to choose an option that is able to grow with your systems in the future as your company expands. Once you have a grasp on what types of data your business needs to store and protect, next we recommend meeting with an experienced IT professional, or team, to help you implement the right solution for your business. You'll be glad you took the time to review all of your options and select the one that works best for you and your client.